Organization Structure & The Roles of Various Units

Functioning of the Finance and Accounts Department is carried on at two levels i.e. Centralized Finance Units and Decentralized Finance Units. Centralized Finance Units carries out the financial functions of the administrative units and Decentralized Finance Units carries out the financial functions of the Post Graduate Teaching Departments. All the receipts are collected centrally whereas expenditure is decentralized for the convenience of the Teaching Departments.

• Book Unit
  All work relating to investments with banks, daily bank balances, all receipts and payments, bank reconciliation, finalisation of accounts, and balance sheet , drawing of cheques, preparation of various financial statements and schedule etc.
  

• Grant Unit
  Collection of all grants received from various funding agencies (U.G.C., G. O. I., C. S. I. R., O. I. B., State etc.). Preparation of grants receipts, Utilization Certificates and statements of expenditure of unassigned grant, JRF /SRF Fellowship / CSIR Fellows/ Research Projects / Pool Officer, research equipment grants, bank reconciliation, bills passing, drawing of cheques etc.
  

• Donation And Endowment Unit
  All donations received in favour of the, University of Pune are collected by this unit and invested in various banks as per the directions of the university authorities. Accruded interest of such donations is made available for giving prizes/ awards / medals / scholarships to students in rank at various examination and for meeting the expenditure on chairs / lecture series / any other endowment, preparation of bank reconciliation, passing of bills and drawing of cheques, finalization of accounts, preparation of various financial statements and schedules, etc. 

• Provident Fund Unit (CPF / GPF)
  The main function of this unit is to look after all the employees of CPF and GPF funds, all work relating to employees loans and advances from CPF/ GPF account, preparation of final statement of the employees who are retiring from the University Service for their finalization of pension cases to be sent to the Director of Higher Education, bank reconciliation statement, drawing of cheques for gratuity, maintenance of accounts, finalization of accounts, preparation of various statement and schedule, and other related matters, etc.

• Exam Finance Unit
  The main function of this unit is to receive and pass the bills from examination section, university department and affiliated colleges related to examination work. All work relating to passing of all types of bills, purchase orders, preparation of vouchers by ensuring the proper sanction of the University Authorities, budget head and the provision / balance in such budget heads from examination department .

• Bill Unit
  All work relating to passing of all types of bills, purchase orders, preparation of vouchers by ensuring the proper sanction of the University Authorities, budget head and the provision / balance in such budget heads.
  
  Other function of this unit is to give advances to the Teaching and Non-Teaching employees from various departments in University of Pune for various purposes as per the guidelines of the University. Preparation of list of outstanding advances at the end of every financial year and as and when required by the Advances Recovery Committee and Finance and Accounts Officer.
  
  Still another important function of this section is to keep up-to date record of various EMD / RMD / SD and other deposit received by the Contractors / Students and others by University in connection with financial matters and refund the deposit to concern persons etc.

• Pay Unit
  The name itself indicates that the main function of this unit is to look after all pay and allowances for the Teaching and Non-Teaching employees of the University of Pune and such other matters regarding, income tax, preparation of gratuity statements, bank reconciliation, drawing of cheques and other Government matters relating to fixation of pay and allowances of Teaching and Non-Teaching employees of the University of Pune and also looks after for preparation of pay bills and submit it to Government for receiving of grants for salaries. Services from the Management Information Cell (MIC) are acquired for the purpose of processing the Pay bill of every month. The schedule in this regard has been framed and is with the Pay Unit.
  

• Budget Unit
  The main function of this unit is to prepare the budget under the guide-lines of the Budget committee and Finance and Accounts Officer and submit it to the senate for approval.
  

• E.D.P. Unit (Finance)
  This is the main computer unit for Central Finance & Accounts Department for all types of computer work related to various financial matters.
  
  The current system used by Finance and Accounts Department had been developed by CMC Ltd. Pune. The computerization of the following units has been developed by the CMC Ltd. Pune and the programmer in E.D.P. section under the guide- lines of the Finance and Accounts Officer.

1. Book Unit - Challans, payments, J.V. finalization of accounts

2. Exam Finance Unit – University examination related payments

3. P.F. Unit - CPF /GPF data processing

4. Grant Unit - Preparation of all receipts and payments

5. Donation - Preparation of all types of receipts and payments, Investments

Work relating to all types of Tax deduction of Source and filling of returns for the same for contractors and sub-contractors fees paid for professional service independently done by E. D. P. Unit by the development of programs by the Programmer of University of Pune.

• DECENTRALIZED FINANCE UNITS
  All work relating to passing of all types of bills, process of purchase orders, preparation of vouchers by ensuring the proper sanction of the University Authorities budget head and the provision / balance in such budget, preparation of Quarterly Receipt and Payment as well as yearly Receipt and Payment and fulfillment of year end procedure and any other assignment direction issued by FAO.